Administrative Assistant
Western Carolina Medical Society Foundation, Inc.
Western Carolina Medical Society Foundation, Inc.
Asheville, NC Asheville, NC Full-time Full-time $21 an hour $21 an hour 13 days ago 13 days ago 13 days ago Administrative Assistant Full-time, 32 hours/week The Administrative Assistant works closely with the Executive Director and the Operations and Finance Director to support a smooth functioning office.
The Administrative Assistant must work well in an office setting with a diverse staff and interact with customers in a friendly manner.
Excellent oral and written communication skills required.
Must be able to communicate accurately and professionally to a wide variety of constituents.
Strong problem-solving and customer service skills required.
Must demonstrate discretion in dealing with medical and personnel sensitive information.
Job Description:
Administrative Assistants role is to support staff and the leadership team.
The administrative functions include but are not limited to:
Schedule appointments and manage calendars for WCMS Executive Director, staff and board of directors Board and Committee liaison for scheduling, meeting logistics, appointments, and general communication.
Greet and assist visitors to ensure a welcoming experience and good customer service.
Perform general office duties such as disbursing mail, filing, scanning, and data entry Oversee office supply inventory Coordinate routine building maintenance Answer and direct phone calls in a professional manner, sign for incoming packages Assist with event coordination such as staff retreats and WCMS events Support finance operations, including data entry Provide administrative support to WCMS programs, including Project Access, WIN, and Healthy Healer Support submission of grant applications Track HIPAA, OSHA, and other mandatory trainings Track status of WCMS service contracts Assist with recruiting and working with outside vendors as necessary Experience with and proficient with computers and software, including MS Office suite (MS Word, PowerPoint, Outlook, and database/spreadsheet software) TECHNOLOGY FUNCTIONS:
1.
Ensure completion of employee IS accounts and hardware and access to appropriate functionalities of hardware and software 2.
Serve as main point of contact for WCMS IT issues to include:
Troubleshoot IT issues as they arise and outsource technical assistance as needed Maintain network users, email accounts, shared drives, desktops, software and hardware upgrades, and registration renewals of products Maintain accurate inventory of WCMS hardware and software Organize shared electronic folders Develop and present training on new hardware and software for WCMS employees.
Other duties as assigned EDUCATION and/or
Experience:
Minimum
Qualifications:
Required:
High school diploma or GED required, Associate degree or higher preferred.
Will consider equivalent work experience At least one year of related experience is required.
Education may be substituted for years of work experience FOREIGN LANGUAGE SKILLS:
A plus but not required ORGANIZATION AND COORDINATION SKILLS:
Excellent detail and accuracy orientation, time management skills with the ability to track and comply with multiple deadlines.
Position requires the ability to handle appropriately and professionally multiple and competing priorities.
Excellent organizational skills.
PHYSICAL DEMANDS:
Office Environment 1.
Sitting in a normal seated position for extended periods of time 2.
Reaching by extending hand(s) or arm(s) in any direction 3.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard 4.
Communication skills using the English spoken and written word 5.
Ability to see within normal parameters 6.
Ability to hear within normal range 7.
Ability to move about 8.
Regular attendance required WORK ENVIRONMENT:
Professional office setting.
Anticipated to be onsite for four days/week.
Some remote work possible.
May involve occasional use of personal vehicle.
May require occasional early morning, evening, and weekend work.
ADDITIONAL INFORMATION:
Self-directed, self-motivated, reliable, timely, and organized.
This job description is not intended to describe all the duties an Administrative Assistant may perform.
REPORTS TO:
Operations and Finance Director Supports:
Executive Director, Operations and Finance Director, Director of Development, Director of Health Access & Equity Programs, general staff as required Pay:
$21 an hour - 32 hours a week
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8-hour shift Monday to Thursday Work Location:
Office environment in Asheville, NC Job Type:
Full-time Pay:
$21.
00 per hour Expected hours:
No more than 32 per week
Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Ability to Commute:
Asheville, NC 28803 (Required) Work Location:
In person Administrative Assistants role is to support staff and the leadership team.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Western Carolina Medical Society Foundation, Inc.
Asheville, NC Asheville, NC Full-time Full-time $21 an hour $21 an hour 13 days ago 13 days ago 13 days ago Administrative Assistant Full-time, 32 hours/week The Administrative Assistant works closely with the Executive Director and the Operations and Finance Director to support a smooth functioning office.
The Administrative Assistant must work well in an office setting with a diverse staff and interact with customers in a friendly manner.
Excellent oral and written communication skills required.
Must be able to communicate accurately and professionally to a wide variety of constituents.
Strong problem-solving and customer service skills required.
Must demonstrate discretion in dealing with medical and personnel sensitive information.
Job Description:
Administrative Assistants role is to support staff and the leadership team.
The administrative functions include but are not limited to:
Schedule appointments and manage calendars for WCMS Executive Director, staff and board of directors Board and Committee liaison for scheduling, meeting logistics, appointments, and general communication.
Greet and assist visitors to ensure a welcoming experience and good customer service.
Perform general office duties such as disbursing mail, filing, scanning, and data entry Oversee office supply inventory Coordinate routine building maintenance Answer and direct phone calls in a professional manner, sign for incoming packages Assist with event coordination such as staff retreats and WCMS events Support finance operations, including data entry Provide administrative support to WCMS programs, including Project Access, WIN, and Healthy Healer Support submission of grant applications Track HIPAA, OSHA, and other mandatory trainings Track status of WCMS service contracts Assist with recruiting and working with outside vendors as necessary Experience with and proficient with computers and software, including MS Office suite (MS Word, PowerPoint, Outlook, and database/spreadsheet software) TECHNOLOGY FUNCTIONS:
1.
Ensure completion of employee IS accounts and hardware and access to appropriate functionalities of hardware and software 2.
Serve as main point of contact for WCMS IT issues to include:
Troubleshoot IT issues as they arise and outsource technical assistance as needed Maintain network users, email accounts, shared drives, desktops, software and hardware upgrades, and registration renewals of products Maintain accurate inventory of WCMS hardware and software Organize shared electronic folders Develop and present training on new hardware and software for WCMS employees.
Other duties as assigned EDUCATION and/or
Experience:
Minimum
Qualifications:
Required:
High school diploma or GED required, Associate degree or higher preferred.
Will consider equivalent work experience At least one year of related experience is required.
Education may be substituted for years of work experience FOREIGN LANGUAGE SKILLS:
A plus but not required ORGANIZATION AND COORDINATION SKILLS:
Excellent detail and accuracy orientation, time management skills with the ability to track and comply with multiple deadlines.
Position requires the ability to handle appropriately and professionally multiple and competing priorities.
Excellent organizational skills.
PHYSICAL DEMANDS:
Office Environment 1.
Sitting in a normal seated position for extended periods of time 2.
Reaching by extending hand(s) or arm(s) in any direction 3.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard 4.
Communication skills using the English spoken and written word 5.
Ability to see within normal parameters 6.
Ability to hear within normal range 7.
Ability to move about 8.
Regular attendance required WORK ENVIRONMENT:
Professional office setting.
Anticipated to be onsite for four days/week.
Some remote work possible.
May involve occasional use of personal vehicle.
May require occasional early morning, evening, and weekend work.
ADDITIONAL INFORMATION:
Self-directed, self-motivated, reliable, timely, and organized.
This job description is not intended to describe all the duties an Administrative Assistant may perform.
REPORTS TO:
Operations and Finance Director Supports:
Executive Director, Operations and Finance Director, Director of Development, Director of Health Access & Equity Programs, general staff as required Pay:
$21 an hour - 32 hours a week
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8-hour shift Monday to Thursday Work Location:
Office environment in Asheville, NC Job Type:
Full-time Pay:
$21.
00 per hour Expected hours:
No more than 32 per week
Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Ability to Commute:
Asheville, NC 28803 (Required) Work Location:
In person Administrative Assistants role is to support staff and the leadership team.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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